We are excited that you are bringing your students to CIMI!
Below are the resources that you will need in order to plan your trip, prepare your chaperones, and inform your parents and students. Be sure to read the Teacher’s Planning Packet for the facility you will be visiting before diving into the other resources – it will guide you through the process of planning your trip. If you cannot find the information that you are looking for in these resources, please contact the CIMI Program Office and we will be happy to help.
For Lead Teachers
How many chaperones am I allowed to bring?
AstroCamp considers a chaperone to be any adult that accompanies your school on their trip, whether they are a teacher, administrator, or parent. Each school is required to bring at least one male and one female chaperone for housing purposes. All schools bringing 2 research groups (32 students) or less are required to have two chaperones. If you are bringing more than 32 students, you must bring one chaperone for each research group (approximately 16 students).
It is not required, but we recommend that you bring one more chaperone than the number of groups that you have. This allows one adult to float from group to group, and it provides an adult to supervise any children who for a variety of reasons may not be participating in a program. If additional chaperones are necessary to meet student needs, please contact our business office to discuss special accommodations.
What are my options for paying my school’s final bill?
We prefer to obtain payment in a single check at the time of the school’s visit. If this is not possible due to your school’s policies, we ask that payment in a single check be made to our business office within the 10 business days following your trip.
Why is it necessary for school chaperones to supervise students outside of program time?
Adult leaders are our greatest allies and an integral part of our program. By having the chaperones supervise the students outside of program time, our staff is able to prepare for the next activity and address other camp needs. It is also a wonderful opportunity for teachers and other adult chaperones to get to know their students outside of their typical school setting.
Can I get cell phone reception?
The majority of people will not be able to get cell phone reception. Everyone’s cell phone plan is different, so cell phone reception may vary between individual providers, but you should plan on not having reception.
Do you have wireless internet?
Access to the internet varies by program location. Due to the limited bandwidth available at our remote CIMI sites, the internet is only available to our adult leaders and not to our students.